2001 Meeting Minutes
January February March April May June July August September October November December
December 13, 2001
About 35 persons attended the annual Christmas Potluck dinner held at VeVay Township Hall in Mason. Guests were Jessica Parsons, Lloyd Spooner, Ethan Hartnett, Joe Chenny and Gordon Lantz. November 8, 2001 The regular monthly meeting was held at the Vevay Township Hall. Officers not present were President, John Castle: Secretary, Alice Raatz; Librarian, Isabelle Wells. October 11, 2001 Meeting was called to order by President John Castle at 7:05 PM on 11 October 2001, at the Vevay Township Hall, Mason, Mich. 34 Persons were in attendance including the following 3 guests, Matt Theusch, Tim Theusch, and Sue Polhemus. September 13, 2001 Meeting was called to order by President John Castle at 7:10 PM on 13 September 2001, at the Vevay Township Hall, Mason, Michigan. August 9, 2001 Meeting was called to order by President John Castle at 7:07 PM on 9 August 2001 at the Vevay Township Hall. July 12, 2001 Meeting was called to order at 7:00 PM, by President John Castle. June 14, 2001 Meeting was called to order at 7:25 by President John Castle May 10, 2001 Meeting was called to order at 7:03 by President John Castle and then temporarily adjourned for conduct of the program. Speaker for the evening was Morris Thomas, and the program topic was Land Survey and Maps. April 12, 2001 Meeting was called to order at 7:00 PM by President John Castle. Meeting was temporarily adjourned for the program. March 8, 2001
Meeting was called to order at 7:08 PM, March 8, 2001. February 8, 2001 Meeting was opened at 7:00 PM on 8 Feb 2001, by President John Castle. Meeting was temporarily adjourned for the presentation. January 11, 2001 President John Castle called the meeting to order at 7:35 P.M.
No official business was conducted so that we all could enjoy the potluck , a guest speaker, Gordon Lantz, and a merchandise auction.
Auction:
John Castle and Jean Crawford conducted an auction to sell the odds and ends of society
merchandise that has not sold. Several T-shirts, Sweatshirts, memory books, etc were sold which resulted in $59.00 for our society.
50/50 drawing:
Alice Raatz won $18.50 in the 50/50 drawing. She donated her winnings to the Library fund.
Guest Speaker:
Our guest speaker for the evening, Gordon Lantz gave a very interesting talk on "Indians." His knowledge and wit made a very enjoyable evening.
Announcements:
Greg James reports he has purchased a new computer for the research room and it will be up and running by January 2002.
Jackie Kipp had a querry from the internet of a person searching for the surname ROOT
in Eaton county. Isabelle Wells will relay this to Eaton County Genealogical Society.
Starting in January 2002, a free beginners genealogy class will be held at 6:15 pm, before the regular society meeting which starts at 7 pm.
Submitted by Alice Raatz, Recording Secretary
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Meeting was called to order by Vice President, Sam Pardee, at 7:05pm. The meeting was suspended so the evenings program could be presented. Sam introduced this evenings speaker, John DuLong from the Detroit area. John gave an interesting talk about the Burton Library and Researching your French Canadian Ancestors in the Quebec Providence of Canada. His talk was very informative on Quebec record keeping.
At the end of Mr. DuLong's presentation a ten minute coffee break followed. Sally Landreville conducted the 50/50 Drawing in the absence of Margie Griffin. Tonight's winner was Jackie Kipp who won $17. Jackie donated a portion back to the society.
Sam reconvened the business meeting and John Castle (a late comer) made a motion we accepted the October 11th minutes as presented by the Secretary, Alice Raatz. Lynn Brown seconded the motion and it carried. Twenty five members were present tonight.
Sam, as the society delegate to the Michigan Genealogical Council gave a report of todays meeting in Lansing. He reported the Library Foundation of Michigan has a separate genealogical foundation with funds on hand of $40,000. The MGC appointed Dale Ladd to serve on the genealogical foundation board as an adviser.
Sam, reported that at the MGC meeting today fifty-eight reels of microfilm of the Stockbridge, Ingham County, Michigan newspapers, published from 1883 to 1999 were donated by a joint committee of genealogical societies from Ingham, Livingston, Washtenaw, and the Waterloo Historical Society. This joint project was started in May 2000 and the filming project was completed in September 2001. Funding was from public donations and a grant from the Abrams Foundation.
Membership Secretary, Jean Crawford, report there is a total of 19 unpaid memberships as of tonight. She stated memberships unpaid as of December 31, 2001 will be dropped from the rolls. Jean said, sweat shirts and T-shirts with the society logo on the front are available in all sizes but she must order them in quantities of twelve and be prepaid. Jean passed around an order form, the cost is $10 for the T-shirt and $20 for the sweat shirt.
Treasurer, Marjorie James, explained that tonight's and future society financial reports will be computer generated, and will report current months and year to date figures. Marjorie also passed out the previous fiscal year's financial statement. The checkbook balance is $2,814.57 and the Special Projects Savings Account is $1898.84.
Joyce and Ray Yeutter, will serve as the Social committee for the first quarter of 2002. Our sincere thanks to Valdeen and Walter Warren who have performed these duties for a number of years. Will need a member or members to volunteer for the balance of 2002.
The December meeting, on Thursday, December 13th, at 6:30pm, is our annual Pot-Luck Christmas dinner. Bring a dish to pass and your own table service. Refreshments will be furnished by Valdeen and Walter. There is no business meeting but Gordon Lantz, from Leslie, Michigan will speak on the "American Indian." Bring your spouse, friend, or neighbor.
Barbara L. Smith, the Newsletter Editor had copies of the Winter 2001/2002 newsletter for membership to pick up. She request articles be submitted for future publications.
Greg James, the Computer and Internet Chairperson, told the members of the new society web site address and the reasons for the change, the site is: "http://www.IngCoGeneSoc.org"
John Castle and Isabelle Wells made a presentation at the Onondaga Township Board tonight. Their request was for our society to review the old township records for the purpose of placing them onto Microfilm or Microfiche. Our society would then donate a copy of whatever means we use to preserve the records to the Library of Michigan and to Onondaga Township. The Township Board was enthusiastic to our proposal and a resolution was made and passed. Funding for this project will be provided by a grant from the Abrams Foundation.
On October 15th, Jean Crawford and Lynne Castle, made a similar presentation to the Township of Ingham and the Village of Dansville Board, to allow our society to preserve their old records in similar fashion. Their Boards also approved this request. In the coming months the records will be cataloged and selected for filming, with indexes made. These old original township records have not seen the light of day. They are a genealogical gold mind. With enough membership help to work on these projects we can preserve these records for the next 300 to 500 years.
An example of old township records are items like the Poll Books, Dog License, Township Clerks minute books, treasurer's ledger, chattel mortgages, assessment tax rolls, cemetery deeds, burial transfer permits, some death and birth records, etc., etc, etc. Some township records were destroyed in fires or simply thrown out due to lack of storage space.
Motion made at 9:15 to close the meeting, seconded and carried.
Submitted by Substitute Secretary, Lynne Castle
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Joyce Darrow conducted a ceremony for installation of the 2001-02 officers. After a brief description of the duties of each office, the following members were sworn in.
President John Castle
Vice President Sam Pardee
Recording Secretary Alice Raatz
Membership Secretary Jean Crawford
Treasurer Marge James
Librarian Isabelle Wells
Trustees Norma Hass and Gloria Young were absent this evening.
Meeting was suspended at this time to introduce the speaker for tonight's meeting.
Sam Pardee presented a very interesting talk on the ill-fated last voyage of the Civil War ship "Sultana".
Margie Griffin was introduced as the new 50/50 sales person. After a 10-minute coffee break the 50/50 drawing was held. Winner of the 50/50 was Joyce Darrow. Additional winners of note cards were Joan Pardee and Matt Theusch.
Meeting resumed with review of minutes and an omission was noted. Officers for the 2001-02 year should include Recording Secretary, Jean Crawford. Lynne Castle made a motion to accept the minute with this correction. Seconded by Tammy Parsons.
Officers Reports
Vice President- Sam Pardee announced the following planned programs for future meetings.
November 2001 John Dulong "Canadian Research" and the Burton Collection
December 2001 Gordon Lantz "American Indians"
January 2002 "Genealogical Show and Tell and What is your Problem?"
February 2002 Dave Johnson State of Michigan Archives
Recording Secretary-Alice Raatz mentioned that she would be on vacation during the November meeting. Lynne Castle will record the minutes in her absence.
Treasurer-Marge James had just returned from vacation and did not have a report. Will prepare annual Financial report for November meeting.
Membership Secretary-Jean Crawford reports that 43 members have not paid dues for upcoming year. Reminders were sent to all unpaid members in September. Currently there are 105 paid memberships in the society.
Trustees-Gloria Young and Norma Hass were absent from meeting.
Librarian-Isabelle Wells reports that we will have 1000 Spartan Labels collected this year to earn $40. Members are urged to continue to collect and turn in labels to Isabelle.
Mason Historical Society will host a tour of Maple Grove Cemetery on Sunday
October 14th at 2 PM.
58 reels of Stockbridge Newspapers 1880's through 1999 are available in the research room at the Mason Library.
Reminder of research room policy. Members are permitted to use the room at any time by showing their membership card and requesting the key at the desk. Must sign in the spiral book that you visited the room. Please be sure to lock the door when leaving and return the key to the desk. Video and audiotapes are available to borrow for home use.
Committee Reports-
Audit Committee-Lynne Castle reported that the ICGS treasurer's books were audited on October 5, 2001 by Lynne Castle, Alice Raatz, Norma Hass and Gloria Young. A review of accounts payable and accounts receivable found them to be well maintained and accurate. Treasurer Marge James was commended for an outstanding job.
Computer-Greg James-Email addresses should be given to Greg so he can send meeting announcements to members. He will also add each months minutes of society meetings to our web page.
Social-Valdeen Warren- Requests that we need someone to make coffee during the winter months while she is away.
Newsletter-Barbara Smith-Newsletter is nearly complete. Will be distributed and mailed in December.
New Business
Isabelle Wells suggests we conduct a free 30 minute beginning genealogy class prior to each monthly meeting starting in January 2002. Discussion followed. Agreed to try this for 3 months.
President Castle announced the Executive Board Meeting will be Thursday, October 25, 2001 at 7 PM at Castle's home in Mason. Purpose of meeting is to establish a budget for 2001-02.
Lynne Castle presented a Retirement Card to Jean Crawford. Jean will be retiring from Plante-Moran Inc. on Monday, October 15, 2001.
President Castle reports that 58 reels of Microfilm will be presented to the Library of Michigan on November 8, 2001 at the Michigan Genealogical Council Meeting.
ICGS next regular business meeting will be Thursday, November 8, 2001.
Isabelle Wells made a motion to adjourn. Seconded by Valdeen Warren. Meeting adjourned.
Respectfully prepared by Alice Raatz, Recording Secretary
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Minutes were reviewed with one typo noted. Joyce Darrow made motion to accept minutes as corrected on page one to read "Norma Hass" instead of Norma Harkness. Seconded by Sally Landreville and passed.
First order of Business was election of officers. A slate of officers was presented to the membership by the Nominating Committee Chair, Alice Raatz. Nominees were presented individually and voted on. Lynne Castle then made motion to accept slate of officers for the coming year. Seconded by Dave Held and carried. Officers for the 2001-2002 year are:
President - John Castle
Vice President - Sam Pardee
Secretary - Alice Raatz
Treasurer - Marge James
Librarian - Isabelle Wells
Trustee - Norma Hass
Trustee - Gloria Young
Guests included Jenny Webber from Portland, and Bill Bartlett. There were 29 persons in attendance.
Officers Reports - Sally Landreville was absent most of summer due to illness. Nothing to report.
Secretary - Sam Pardee mentioned seminars for the coming year thru-out the state. Gave report on happenings at the Michigan Genealogical Council.
Treasurer - Marge James gave update on payment of accounts,
showing a balance of $2190.81 in checking and $12088.01 in savings. Most of savings will be spent on microfilming by end of September.
Membership - Jean Crawford indicated there are 103 memberships. Dues are payable before the end of September. New members include Kristin Cookson
(Kalamazoo), Michelle Booth (Lewiston), and Barbara Maksymowski (Grand Rapids).
Trustees - Alice and Lynne will be auditing the books on 5 October with the newly elected Trustees. Lynne Castle also noted it is time to prepare the necessary reports for the IRS to continue our status as a Non-Profit Organization.
Librarian - Isabelle Wells brought in several items from our research room. Several were donated by organizations & municipalities bordering Ingham County. Mentioned also that we have some instructional video tapes & audio tapes available for loan. Also noted that we have received 23 reels of Stockbridge Newspaper microfilm, and 20 reels of the Ingham County News.
Committee Reports -
Computer - Greg James brought copies of new CD on Aurelius Township records. These records include Birth & Death extractions. Early cost is $20.00. Next project is to finish the Ball-Dunn Funeral Home Burial information.
Social - Alice Raatz asked for volunteers to assist the committee in preparing for future meetings. She also asked for someone(s) to start handling the 50-50 drawing.
Historian - Alice indicated the 2nd archives book of "Society Happenings" is getting full. The first one is at the library.
Newsletter - Barb Smith briefly touched on some types of articles being sent to her.
Old Business - President Castle noted than an Executive Board meeting will be held at the Castles castle at 7:00 PM on Thursday, 27 September 2001. All members are welcome to attend.
New Business - President Castle noted that the next general membership meeting will be held on 11 October 2001 at the Vevay Township Hall.
Announcements - Lorraine Larkin noted that Shirley Hodges would be giving a presentation at the Mason High School on Civil War Soldiers in November.
John Castle mentioned that researchers should take time to look at the Civil War Registration records. All eligible males had to register. These registers included physical descriptions. They are available at the State Archives and are filed by the Congressional Districts that were in place at the time. Also mentioned that another book to consider in research is a book on Burial Transfer Permits. They, were used anytime a deceased person was moved from one location to another.
President Castle then opened a general discussion by asking "What have you been doing in genealogy this summer".
After the discussion, the meeting was adjourned.
Respectfully prepared by Sam Pardee, Secretary
(Thank you everyone, for the cooperation)
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Motion was made by Tammy Parsons to accept minutes as presented. Seconded by Isabelle Wells and approved.
Treasurer report indicates a balance of $2269.53 in checking and $12004.51 in savings. The savings is dedicated for microfilming.
There were 21 members present for the meeting. Two guests were present, and they were Thelma Gathe and Gladys Max.
Committee Reports -
Membership - We have 101 members. New member is Michelle Booth from Lewiston, Michigan. Her family names include Moers, Hough and Kelly.
Trustee - Lynne Castle reported that a $6000.00 grant has been received from the Abrams Foundation. This money is earmarked for microfilming newspapers in Ingham County. Applied for a grant from the Abrams Foundation for 2002. The grant has been approved for $8000.00. This grant is earmarked for preservation of township and village records, newspapers, and funeral home records. Funds should become available in March 2002. In addition, Lynne indicated the annual audit of the financial books will be in September. Continuing, she indicated the Mason Historical Society received 57 volumes of Alaidon Twp records. We, the ICGS, have been given permission to microfilm these records.
Librarian - Isabelle Wells brought the CD's of the 1900, 1910 & 1920 Ingham County census data. She mentioned that we have 23 rolls of microfilm (Stockbridge Newspapers) that are scheduled to be given to the State Library. This is the first phase, with another to go. A few items are on the table to look at. We are still looking for additional volunteers to work in the library.
President Castle noted that the society By-Laws require that a slate of officers be prepared in August, for presentation to general membership to vote on in September. Alice Raatz and Tammy Parsons formed the nominating committee. Alice reported the slate for 2002 will be John Castle - President; Sam Pardee - Vice President; Alice Raatz - Recording Sec; Jean Crawford - Membership; Marge James - Treasurer; Isabelle Wells - Librarian; Norma Harkness and Gloria Young - Trustees.
Lynne Castle & Jean Crawford remarked that it has been five years since ICGS became a non-profit organization. IRS rules require submission of financial records at the end of the five year period to insure we are following requirements.
Computer - Greg James brought in a copy of the CD on Vevay Township Vital records. Introductory cost for CD is $20.00. He is working on a CD of the Aurelius Township records. This represents all available birth and death records going back to 1897. He is also working on the Ball Dunn Funeral Home records.
Historian - Alice Raatz. One binder has been completed that covers the early history, of our society. It is available at the Mason Library research room for viewing.
Newsletter - Barb Smith. Pick up your copy tonight so we don't have to pay postage on your copy.
There being no further business, Lynne Castle made a motion to adjourn the business portion of the meeting. Seconded by Jackie Kipp.
President Castle reminded attendees of the break, the 50-50 drawing, the round-table discussion after the drawing, and noted there would be no executive board meeting in August.
Respectfully submitted by Sam Pardee - Secretary
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Speaker for the evening program is Shirley Hodges, and her program is entitled: "Tracing Your Ancestors Through Military Records".
After the program and the break, the 50-50 drawing was held and David Held was the winner.
Joyce Darrow made a motion to accept the minutes as presented. Motion was seconded by Tammy Parsons and minutes were approved.
Treasurer report indicates a balance of $2265.53 in checking and $9379.47 in special projects savings. Special projects include micro-filming of the Stockbridge newspapers.
Isabelle Wells brought some of the resource materials from our room at the library that tie in with the evenings program topic. She also brought some CD ROM's that are available for patrons and members to use in research. These include the 1900, 1910, 1920 census for Ingham County. Coming projects include indexing the census records. Isabelle also indicated there is room for more volunteers to work at the library.
Tammy Parsons gave a report on the happenings of the Michigan Genealogical Council. Points of interest included new cabinets in the newspaper micro-film room, re-paving of current patron parking lot and changing entrance/exit locations, Replacing computer desks in library, Current status of the Burton Library and it's collection (now operating). One new operation of the Michigan Department Vital Records. For an additional $5.00 (per document), walk-in customers can get their documents while waiting, instead of leaving requests and receiving documents by mail.
Guests included Pam Swiler and Lori Fox from the Ionia County Genealogical Society. They brought flyers regarding an appraisal fair (fund-raiser) the society is conducting on September 15, 2001 at the Lake Odessa Public Library.
Nominating committee is finalizing their ballot. The Social Activities committee would like a volunteer to replace current committee.
Their being no further business before the chair, meeting was closed with a note that the August meeting will be held on 8 August 2001, and that there would be no Board of Directors meeting in August.
Respectfully submitted by Sam Pardee, Secretary
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Evenings festivities began with a membership picnic, which was held inside the Vevay Twp Hall due to the high temperature outside. 24 People enjoyed an incredible array of foods. Ed Parker was honored as one of the primary founders of the Ingham County Genealogical Society. Guests included Delora Brookhouse and Bill Bartlett.
Bruce Bevier made a motion to accept the minutes of 10 May 2001 as written. Seconded by Alice Raatz and approved.
Treasurer report indicates a balance of $11,604.62 in the society bank account. The 50/50 drawing was won by Lynne Castle.
President Castle indicated that a letter had been sent to the Abrams Foundation as a grant application for an additional $8,000.00. Funds would be used to microfilm township level records.
Meeting of July 12, 2001 will include a program by Clarence Hodges with the topic of research using Land Records.
There being no further business, President Castle adjourned the meeting.
Respectfully submitted by Sam Pardee, Recording Secretary
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After the presentation and break, the meeting was reconvened by President Castle. Motion was made by Jan Sheppler to accept minutes as changed by deleting reference to Ball-Dunn Funeral Home Records and changing date of next meeting to 10 May 2001. Seconded by Eldora Spooner and passed.
Treasurer report indicates a balance of $11,657.75 in the checking & savings accounts. Also noted that any bills submitted for payment should be given to Jean Crawford until return of Treasurer.
There were 27 people in attendance. Winner of the 50-50 was Shirley Hodges. It was noted that product sales at the Eaton County Seminar was $19.00. Membership of the Ingham County Genealogical Society currently stands at 99.
Presidents comments included mention of the June meeting being a picnic at the rear of the Vevay Twp building, and that all members living within commuting distance be sent a post card notification, or an e-mail message announcing the picnic. It was felt that by early notification, there would be no last minute surprises.
Sam Pardee mentioned some of the activities going on at the State Library and by the Michigan Genealogical Council. Many changes are happening in the Genealogical section.
Isabelle Wells noted some of the recent acquisitions for the resource room, which included CD's on the 1850, 1860, 1870 Federal census for Ingham County; the Michigan 1884 & 1894 census, and the 1890 veterans census. She also mentioned the need for additional volunteer assistance at the library.
Under New Business, President Castle noted that it was time to appoint a nominating committee for selection of new officers for the 2001-2002 year. He requested volunteers. President Castle further noted that an Executive Board would be held on 20 May 2001 at their home.
Greg James indicated a copy of the CD on Vevay Township Vital Records (1897-1952) is ready for review and will later be available for sale with introductory cost of $20.00. Plans also include preparing a CD covering the Aurelius Township records.
President Castle mentioned that contact has been made with the Mason Historical Society reference the possibility of microfilming the Alaidon Township records they are holding. Also gave an update on the status of the Stockbridge and Ingham County News newspapers.
Motion was made by Isabelle Wells to adjourn the meeting. Seconded by Lynne Castle and meeting adjourned at 8:45 PM.
Respectfully submitted by Sam Pardee, Recording Secretary
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Sally Landreville introduced speaker for the evening, Shirley Hodges, whose topic was Genealogy and Genetics.
After the presentation and break, the meeting was reconvened by President Castle. Motion was made by Sally Landreville to accept minutes as presented. Joyce Darrow seconded and motion passed.
Treasurer report indicates $2607.51 in checking and $7877.73 in savings for a total of $10,485.24.
There were 27 people in attendance, including guests Diane Fish (joined society), Bob Cahow, Nona Anderson, and Judi Brandon.
Sally Landreville mentioned speaker for May is Morris Thomas whose topic will be Cemetery Properties. The June meeting will be a pot-luck picnic. If the weather is good, picnic will be outside the Vevay Twp. Hall. Event will be held at 7:00 PM. In July, Clarence Hodges will be speaking on Land Records.
Lynne Castle reported for the Membership Secretary. Thanked Margie Griffin and Betty Jean Dean for helping at the Book Fair. Had $76.00 in sales, netting $41.00. Membership is up to 97.
Librarian: Isabelle Wells brought in some more new acquisitions and indicated that helpers are still needed to assist in the resource room at the library. She also indicated we are still taking labels (UPC) from Spartan Brand foods.
Committee Reports: Greg James thanked those who tested the CD on Jewett Funeral Home Records. Mentioned some of the type records on the CD and that he is beginning to work on the CD for Ball-Dunn Funeral Home records. The introductory offer for the Jewett CD is $20.00
Newsletter Editor Barb Smith asked members to submit queries to be published in the coming editions of the newsletter.
Under new business, Lynne Castle noted that Randy Gladstone has a set of PBS video tapes on Genealogy, and he wondered if the ICGS would consider having one of the monthly meetings at the Historical Society building and use one of the tapes for the program. Discussion was held, with consensus being we should consider it for later this fall.
General discussion held on Stockbridge newspaper project. Volunteers needed to help with ironing the old papers in preparation for microfilming.
Meeting was adjourned under motion by Sally Landreville. President Castle noted that next meeting is scheduled for June 14, 2001 at Vevay Twp. Hall.
Sam Pardee, Recording Secretary
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The topic for the March meeting is scheduled to be open forum, and therefore, the President declared the first half of the evening would be devoted to question/answer & open forum. The business portion of the meeting would commence after the break.
The meeting was opened for general questions regarding possible problem areas being encountered in genealogical research. Several questions came up regarding research of Civil War information. Chris Czopek, a member who is also known as specialist in Civil War Research, was able to furnish much information on sources of data and location of sources available for Civil War research. He also included info on some of the pitfalls that can be encountered at various facilities and types of sources.
Another area of particular concern was researching Dutch and German ancestors, and locations of research materials. Greg James indicated he had some material and would forward to those members wishing a copy. Also included was a discussion of genealogical computer programs for those new to the use of computers for research.
After the break, the 50-50 drawing was held and the winner was Margie Dickinson. There were 25 members present for the meeting.
President John Castle re-convened the meeting, and asked for a motion on the minutes of the 8 Feb 2001 meeting. Discussion revealed three corrections were needed. One was in reference to the "1905 Orion Newspaper", one was spelling of Suzie Hass' name, and the other was identifying a guest, Mrs Voss. Motion made by Sally Landreville and seconded. Motion passed
Sally Landreville mentioned that program for April is Genealogy & Genetics, by Shirley Hodges.
Treasurer report indicates a balance of $2880.87 in checking and $4848.23 in savings for a total of $7729.10. There were no comments by the Trustees.
Isabel Wells brought to the meeting some of the new items that can be found in the resource room at the Mason Library. She further indicated that additional volunteers were needed to assist in the resource room.
Barbara Smith mentioned that newsletter was nearly ready to go to press, and also that some space was available for additional articles.
Greg James indicated he was working on preparing a CD covering the Ball-Dunn Funeral Home records. The intent is to have one or more copies available to sell at the Book Sale in April, at the Genealogy Conference being conducted by Eaton County in May, and listing on the society web-site as a sale able item.
There being no further business, Sally Landreville motioned for adjournment and Bruce Bevier seconded. Meeting was adjourned at 9:00 PM with reminder of the next general meeting on 12 April 2001.
Respectfully submitted by Sam Pardee, Recording Secretary
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Sally Landreville introduced speaker for the evening, Jim Meyerle, whose topic is the History of Michigan.
After the presentation, the meeting was re-convened by President Castle. Motion was made by Sally Landreville to accept minutes as written. Seconded by Jackie Kipp and passed. The 50-50 pot was won by Lynn Brown. It was noted that Eldora Spooner donated a copy of the 1905 Orion yearbook to the society for use in the library.
Comments & Reports:
Vice-President Sally Landreville indicated that due to conflicts, Clarence Hodges will present his program on Land Records Research in July instead of March. The program for March will be open forum/round-table. Bring your genealogy problems and questions.
Treasurer Report indicates a balance of $4842.74 in Special Projects Savings Account (microfilming projects) and $2855.65 in checking.
Membership Secretary commented on the upcoming book fair in April, and also remarked that post cards had been mailed to those members within driving distance of society meeting location and did not have access to the internet. Purpose was a gentle reminder of an upcoming society event. Comments from members indicate the project is well received.
Librarian: Isabel Wells reported on donations to the resource room at the library. She also indicated that more volunteer workers are needed to assist in the resource room.
Trustees: Lynne Castle commented on a projection screen being donated to the society.
Computer: Greg James reported on a project of putting the old Jewett Funeral Home records on a CD and having available to purchase. Will possibly be ready for the book fair on 1 April. In addition, he discussed the 1951-1956 Ball-Dunn funeral records.
Historian: Alice Raatz indicated she may have to start another binder for the society historical files. Documents & photos pertaining to society activities are accumulating rapidly.
Newsletter: Barb Smith mentioned that the newspaper room at the library now has copy of all bound Ingham County News newspapers, except for the year 1905.
Old Business: General discussion on the microfilming project for the Stockbridge newspapers.
New Business:
Tammy Parsons indicated that social aspects of March meeting have been arranged.
John Castle noted there will be no Executive Board meeting in February as he and his wife will be gone on a 50th wedding anniversary trip/cruise. John further explained the term "Special Projects Account" to indicate where funds for all society projects, other than normal administrative activities, would be accounted for.
Attendance/Guests: 28 persons were in attendance. Guests included Suzie Voss, Gloria Young, and Peg Guilford. All had joined the society as members.
Barb Smith commented on copies of various community newspapers being placed in the respective community libraries.
Their being no further business, the meeting was adjourned with a reminder that the March meeting will be held on 8 March 2001.
Respectfully submitted by Sam Pardee, Recording Secretary.
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No minutes from December's meeting as no business meeting was conducted.
VISITORS: Our visitors this month were Gloria Young, Norma Hass and David Held. NEW MEMBERS: David Held also joined our society.
OFFICER'S REPORTS
VICE PRESIDENT: Sally Landreville brought to the attention our slack in monthly meeting attendance. She would like suggestions from others on ways we can improve and encourage folks to attend.
SECRETARY: Due to other commitments Sam Pardee was absent, therefore no report.
MEMBERSHIP: We had 25 members attend with three guests, total of 28 in attendance.
LIBRARIAN: Isabelle Wells brought a few books from our research room, U.S.
MILITARY Records and others. We also have the new forms required to order
records from the U.S. Government.
MGC: Tammy Parson gave an outline of things covered at the last MGC meeting. Tammy also reported that the Michigan State Library was going to have more learning sessions this year beginning Feb. 10 The fee is $10.00 for each sessions. More information on these can be found at our research room and the State Library.
OLD BUSINESS; none
NEW BUSINESS; There will be an executive meeting on January 25 at John & Lynne Castle's house at 7:00 P.M.
John Castle reported that the VEVAY Township Hall meeting room has been continued for use in the year 2001.
A motion made by Jean Crawford, that we reserve a table at the BOOK FAIR on April 1, 2001 The motion was seconded by Bruce Bevier, motion passed.
John Castle also mentioned that monthly trips to the State Library, Michigan State Library or LDS family center could be set up if enough are interested.
Loraine Larkins offered to help proof read the Ball-Dunn Funeral Home Records.
We also need help in processing the Stockbridge papers for filming.
COFFEE BREAK
50/50 Drawing
MOTION to close was made by Lynne Castle, seconded by Sally Landreville Meeting adjourned at 9:00 P.M.
Recorded by acting Secretary; Margie Griffin